With questions, contact Valerie Goodin

October 17, 2002

A regular meeting of the Board of Directors was called to order by President Valerie Goodin at 7:00 pm, Thursday, Oct. 17, 2002 at the clubhouse.

ATTENDANCE:
Present: Valerie Goodin, Garry Spotts, Jake Jolley, Pat Brown, Rick McKernan, Christine McGraw, Dawn Thurnau and Karen Aulisa.
Absent: Joe Reardon, Brenda Gibbs-Brown, Steve Baumgartner, Jim Silsby, and Steve Hudson.
Guests:  Red Leighton and Steve Tripi.

DISCUSSION:  Valerie Goodin explained the procedure for marking the price tags for the Christmas Trees.  Garry Spotts will have the tags ready for the next few Monday meetings and members will be asked to help during the luncheons.  The board members discussed the possibility of creating price labels on a computer and applying them to the tags.  This will be researched as to feasibility.  It was also suggested that labels and cash register keys could be color-coded.

FUNDING REQUESTS:
First Night Columbia called to confirm that we had received their funding request.  The board approved $500 for the Children’s Processional at the last board meeting.  Valerie Goodin will check with Joe Reardon regarding this funding.

Mike Flanagan has submitted a written request for $500 on behalf of the Columbia Wrestling Club. 

SECRETARY’S REPORT:
The board minutes will be posted on the website within a few days following each board meeting. Board members will be notified by email. 

TREASURER’S REPORT:
Steve Tripi presented the Treasurer’s report in Joe Reardon’ absence.  He suggested that we consider reducing the number of programs presented on the financial reports by omitting any program that has not been funded in either year ending 9/30/01 or 9/30/02.  This led to discussion regarding the funding requests.  The board will consider requiring a presentation for funding rather than accepting written requests and such presentations must include the number or children impacted by the program.  Garry Spotts moved to accept the Treasurer’s Report, Pat Brown seconded.  Motion carried.

PRESIDENT’S REPORT:
Valerie Goodin announced that Jake Jolley will preside at the Nov. 5 meeting and Pat Brown will preside at the Nov. 11 meeting.  She plans to attend the Nov. 16 District meeting in St. Louis and encourages other board members to join her. Valerie encourages all members to invite young people to club meetings in November. Jim Silsby and Ed Musterman are co-chairs for our Youth Appreciation program which will be on November 18. It will include recognition of the students we mentor and awards for selected young people.

OLD BUSINESS:
·        Valerie Goodin has postponed the consideration of “Family Memberships” until a later date. 
·         The Board will reaffirm the Club Bylaws when OI presents a draft that includes the updates from the convention.
·        Karen Aulisa updated the board on the bulk mailing.  The club will be able to keep the bulk mail permit and change the frequency of the bulletin to monthly as had been approved at the last board meeting.  She will print the necessary copies and submit to the bulk mail counter at the Post Office. 
·         Valerie Goodin provided board members with a copy of the funding guidelines.
·         Garry Spotts will continue to look for a new meeting place.  With the club needs in mind, he will present only suitable alternatives for consideration.  At this point, none of the venues he has toured meet our needs.
·         Pat Brown will chair the Membership Retention Committee.  Karen Aulisa will send a roster indicating dues payment to all board members.  Jake Jolley stressed the importance of early follow up for missing dues.  Sponsors will be encouraged to get the new members they bring to the club more involved. 
·         Valerie passed around a sign up sheet for the Intersection Fallfest parking attendants for Saturday, Oct. 19. 
·         Valerie presented the computer reports available to track Koeze Nut Sales for the board’s review.  
·         The club has received an invitation to the 2002 Annual Meeting and Awards Reception for the Independent Living Center on Thursday 10/24.  Anyone interested should RSVP.

ACTION ON FUNDING REQUESTS:
A motion was made by Dawn Thurnau to approve $500 for the Columbia Wrestling Club. Jake Jolley seconded, motion carried.

NEW BUSINESS:
·        Approval of the annual budget was postponed until Joe Reardon returns.
·         Pat Brown polled the board regarding the interest in Air Show participation this year.  It is our third largest source of fund-raising.  Following discussion, the board affirmed interest in participation.  A committee will be formed to insure continuation of leadership for this project.  Captains will be named for each shift and sign ups will begin immediately.
·        Valerie Goodin proposed an incentive for the Essay and Oratorical Contests to increase participation.  She proposed that the club make a cash award of $50 to the classroom of the first, second, and third place winners of the Essay Contest and the girl and boy winners of the Oratorical Contest.  Following discussion, Garry Spotts made a motion to approve $250 to be added to the budget of the contests, Dawn Thurnau seconded, motion carried.
·          Valerie Goodin presented a fund-raising opportunity involving delivery of phone books.  She will get more information and present this opportunity again at the next meeting.  Discussion yielded questions including the number of deliveries involved, the weight of the books, the weight of a full box of books, etc.  Dawn Thurnau has participated in this fundraiser and was supportive of the idea.
·         Garry Spotts announced the trailer will be moved to the K-Mart location on 11/10, volunteers will be needed at that location on 11/11 to install fencing to secure the site, the tree lots will open 11/29, and clean up will be 12/23 followed by a special luncheon at the club house for cleanup volunteers.  There is no regular meeting scheduled for that day.
·        Steve Tripi announced his resignation from the club.  He has accepted a new job in St. Louis.  Since the financial statements for the club have been prepared on a proprietary program that belongs to his past employer, he suggested the club purchase software for Joe Reardon to use for the current year.  Garry Spotts made a motion to approve the purchase of QuickBooks, Karen Aulisa seconded.  Motion carried.

NEW MEMBERS
President Goodin presented paid membership applications from Steve Roodman and Susan Clark.  A motion was made by Pat Brown and seconded by Dawn Thurnau to approve the membership applications.  Motion carried.

ADJOURN
The members recited the creed and the meeting adjourned at 8:45 pm